Personal Assistant

We’re looking for a dynamic, proactive, and resourceful Personal Assistant to join our team to be the driving force behind smooth operations and vital support for our Director of Facilities and Engineering.

You’ll be shifting priorities with calm efficiency whilst managing a busy diary and building a network of strong relationships across the company to make things happen. If you’re ready to step into a fast-paced, vibrant environment where your contributions make a real difference, this is the opportunity for you.

About the Role 

You will provide seamless administrative and operational support and develop a deep understanding of the organisation to ensure a smooth-running office, handling everything from scheduling and travel to tackling special projects with finesse and flair.

In this role you will be responsible for:

• Comprehensive diary management: meticulously manage complex calendar, scheduling both internal and external meetings, travel and appointments, building flexibility into the diary, effectively prioritising and anticipating needs.
• Acting as primary point of contact for all incoming communication including telephone and email enquiries. Screen and direct them appropriately, managing independently where possible.
• Meeting and greeting external visitors ensuring rooms are set up, guests are welcomed, and meetings run to time.
• Managing and organising administration for the Director and the Business Unit; preparing agendas, packs, reports and other documents to ensure the Directors time is maximised.  
• Completing any project and research work as required.
• Note taking in meetings and distributing actions as and when required.
• Ensuring there is sufficient stationary and/or office supplies within the Business Unit.

About You 

You’ll have proven PA experience working with senior management. Your skillset is more important to us than the industry you have worked in. 

You will also have:

• Proven experience in a similar role, ideally supporting a senior executive within a large complex organisation. 
• Exceptional multi-tasking and prioritising abilities to meet deadlines without exceeding budgets.
• Excellent working knowledge of and proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Visio.
• A diplomatic and confidence inspiring manner.
• Engaging and incisive communication skills.
• Flexibility to manage change and provide seamless support.
• Impeccable attention to detail.

About Us

Harrods is one of the world’s leading luxury department stores and we’re becoming a destination for top designers, and the most sought-after brands from around the globe. Our combined mission is to make visiting our iconic Knightsbridge store one of the world’s most inspiring shopping experiences.

Our Promise to You

Help us make the impossible possible for our customers and we’ll do something remarkable for you. As well as offering a friendly environment to inspire your best work, we provide abundant opportunities and support to build an exceptional career across the varied specialisms of our business. 
In return you’ll receive an excellent benefits package, including a company pension, flexible working, 25 days’ holiday, and your birthday off, up to 33% in-store discount (including across our food hall and restaurants) and a season ticket loan. 

Uniquely You 

Whilst our job adverts outline the ideal qualities, skills, and prior experience for the role, we believe in the potential for growth and value individual strengths. If you can demonstrate the majority of skills and strong experience to thrive in this role, we would encourage you to apply. 

At Harrods we believe the personality and authenticity of our people sets us apart. We celebrate and invite applications from all cultures, backgrounds, tastes, and experiences and are proud of our culture where people from all walks of life can grow and thrive. What makes you unique makes us exceptional.

If you want to know more about our people and our culture, search #TogetherHarrods on LinkedIn, Facebook or follow us on Instagram @togetherharrods